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Affiliated Events
Organisations or groups that wish to schedule meetings or activities in conjunction with the XVI International AIDS Conference (AIDS 2006) should write to affiliatedevents@aids2006.org or complete the Affiliated Event Request Form. Individuals requesting an Affiliated Event should be registered attendees for AIDS 2006.
The XVI International AIDS Conference (AIDS 2006) desires to maintain the focus and integrity of the Conference and therefore, must be kept apprised of and approve (in advance, in writing) ALL Affiliated Events being held in conjunction with the Conference.
Official Affiliated Events are held off the main Conference site and may include a broader range of venues, time length and formats and include: symposia, company meetings, dinners and receptions, investigator group meetings, workshops, debates and pre-conferences. Events may be population or issue specific (e.g. women, gay men/MSM, harm reduction, faith-based), and organised by corporations, scientists, community, health-care workers, etc.
Organisations applying for an Affiliated Event in conjunction with the XVI International AIDS Conference need to follow strict guidelines in respect to time and venue.
The Conference organisers reserve the right to approve or reject any Affiliated Events applications, and may decline a request, wholly or partially that, in its opinion, is not keeping with the character or purpose of the XVI International AIDS Conference. The XVI International AIDS Conference is not responsible for final content or the organisation of any such event, which are the responsibilities of the event organisers.
Note: Affiliated Events are not the same as Satellite Symposia. For Satellite Symposia bookings, please visit the Satellites page.
After an Affiliated Event has been approved, a confirmation letter/email will be sent to the function sponsor. At that time, the function sponsor may begin to work directly with their chosen venue regarding specific arrangements.
An individual wishing to hold an Affiliated Event should not sign any space rental agreement until the Affiliated Event request has been approved or does so at their own risk.
Organisations are responsible for any direct costs of their event such as food and beverage, room rental, audio-visual equipment, etc.
Rules and Guidelines for Affiliated Events
The sponsoring company/organisation is responsible for the actions of its employees and/or agents, and AIDS 2006 will expect them to follow the Guidelines for Affiliated Events. It is the AIDS 2006 Programme Committee’s expectation that individuals will respect and support the meeting’s philosophy, atmosphere, and policies. Failure of any company, non-profit organisation, or working group, and its agents or employees to follow these guidelines may result in the loss of the company, organisation, or group’s ability to register an Affiliated Event at future International AIDS Conferences.
Criteria for selection as an Official Affiliated Event include:
Affiliated Events should reflect and/or support the vision and goals of the conference.
Affiliated Events should address HIV/AIDS, Co-infections or issues faced by individuals or organisations affected by or responding the HIV/AIDS epidemic.
The affiliated event programme should reflect Conference policies and goals of diversity and inclusion.
Permitted Times for Functions
The XVI International AIDS Conference has adopted a policy which limits all functions not part of the Official Programme to the hours listed below.
No Affiliated Events should compete with or detract from any part of the formal AIDS 2006 Programme. No activities of any kind may be scheduled in conflict with the Official Programme or satellite meetings at the Conference.
| Date |
Official Programme
|
Available Time for Affiliated Events
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| Saturday, 12 August 2006 and prior |
None |
All day |
| Sunday, 13 August 2006 |
Satellite Symposia
0800-1830
Opening Session 1900-2100
Welcome Reception
2100-2230 |
Prior to 08:00 |
| Monday, 14 August 2006 |
Satellite Symposia
0700-0830
Official Programme 0900-1800
Satellite Symposia 1800-2000
|
Prior to 07:00
After 20:00 |
| Tuesday, 15 August 2006 |
Satellite Symposia
0700-0830
Official Programme
0900-1800
Satellite Symposia
1800-2000
|
Prior to 07:00
After 20:00
|
| Wednesday, 16 August 2006 |
Satellite Symposia
0700-0830
Official Programme
0900-1800
Satellite Symposia
1800-2000
|
Prior to 07:00
After 20:00 |
| Thursday, 17 August 2006 |
Satellite Symposia
0700-0830
Official Programme
0900-1800
Satellite Symposia
1800-2000 |
Prior to 07:00
After 20:00
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| Friday, 18 August 2006 |
Official Programme
0900-1230
Closing Session 1230-1400
|
Prior to 09:00
After 14:30 |
| Saturday, 19 August 2006 |
None
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All day
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Promotion to Attendees and Door Drops
At the conference, there will be tables in the exhibition areas for individuals to post notices of social events and to place future meeting announcements. Door drops (deliveries by hotel to individual guest rooms) are a sponsorship item, and must be coordinated through the Conference Secretariat.
The AIDS 2006 Conference does not sell the pre-registration list. There are other methods of advertising the Affiliated Event, including flyers on-site, advertising in publications, bag inserts, etc. Kindly contact Neil Chatterjee at the XVI International AIDS Conference Secretariat for more information. More information is also available in the Selected Sponsorship Opportunities list in the next section.
Costs
Please note: any charges for services are the responsibility of the function sponsor. The XVI International AIDS Conference is not responsible for payment for any services connected with the above event and has no authority over any service charges, rental fees, labour contracts, etc., that are required by any venue.
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Affiliated Events to date |
Click here to view a list of Affiliated Events to be held at the conference.
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